Job Objective/Purpose of Job: Responsible for overseeing all administrative functions and supporting the core Human Resources processes. The primary focus is to ensure efficient and effective HR and administrative operations in line with the company's policies and procedures.
Business Unit: Cainergy Group

Reports To: Head, Corporate Services

Job Duties/ Responsibilities/ Accountabilities:

• Review and implement HR policies and procedures following the labour laws, and company regulations.
• Support the recruitment and selection process, including job postings, interviews, and candidate evaluations.
• Manage employee onboarding and orientation programs to ensure a smooth integration into the company.
• Coordinate performance management activities, including goal setting, performance reviews, and employee development plans.
• Handle employee relations issues, such as conflict resolution, disciplinary actions, and grievance procedures.
• Administer compensation and benefits programs, ensuring compliance with legal requirements and industry standards.
• Maintain accurate employee records and HR databases.
• Monitor service provider contracts, review invoices, and track for payment by Finance
• Ensure prompt renewal of Utility services, subscriptions, rents and rates before expiration dates.
• Establish and manage all procurement and logistics activities including management of vehicles.
• Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintain a database of potential and active suppliers/contractors
• Supervise the Front Desk Officer, Admin Assistants, and Drivers, providing guidance and support.
• Develop, maintain and improve office management systems (e.g. electronic filing structure, corporate and contracts files) as necessary and ensuring that original company documents are properly secured.
• Optimal cost control through utilization of available resources and keeping the actual admin expenditures within budgeted expense ratio.
• Oversee office operations, including office supplies procurement, maintenance of office equipment, and facilities management.
• Manage programme or training event requests, travel arrangements, visa processing, accommodation, and logistics for staff and visitors.
• Ensure compliance with health and safety regulations and implement relevant policies and procedures.
• Develop and maintain effective vendor relationships and negotiate contracts for office services.
• Coordinate with IT support for any technical assistance required by the HR and Administration department.
• Other tasks as may be assigned

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field. A Master's degree would be an advantage.